Meet Information
Greetings Cross Country Coaches,
Welcome to the second annual "Randolph Invitational" at John Hunt Cross Country Park. As most of you already know, the course is popular with the athletes, being an extremely fast course, as it's the same course used for the "Running Lane National Championships" and the ever popular "Southern Showcase". This will be the same couse used for the NCAA Division 1 South Region Championships in November! This will be a great opportunity for your athletes to get a fast time and a huge boost of confidence before their sectional/state championships a couple weeks later. You definitely don't want to miss out!
RACE EVENT VENUE: John Hunt Cross Country Park (2151 Airport Road SW, Huntsville, AL 35801)
PROMO VIDEO: Please share with your kids and families to get them excited for the "Randolph Invitational"! RANDOLPH INVITATIONAL PROMO VIDEO
"Friday Night Party and a Dinner at John Hunt Park"--THIS PART OF THE EVENT HAS BEEN CANCELED DUE TO LACK OF INTEREST
MEET FEES & REGISTRATION PROCESS: All entries for Saturday's meet will be done through www.alabamarunners.com. The "Open/Community 5k" entry process will be communicated soon. Fees: $8.00 per athlete entered (maximum payment per school of $500.00). ***After online entries close on October 11th, you will owe for what you entered, even if you bring less runners than what you are able to bring.*** Payments can be made by mail or pay at the meet. ENTRIES CLOSE Tuesday, October 11th 11:00pm central.
*Make Checks payable to "Randolph School" Attention "James Terwilliger" Address: 1005 Drake Avenue, Huntsville, AL 35802
SANCTIONING: Randolph will complete the NFHS sanctioning process so that states other than those that border Alabama can compete. If this applies to you, please contact us directly at least by September 15th so we can get the sanctioning process completed in time. *KEEP READING: Only grades 7-12 middle school/high school student athletes can enter this meet. No unattached runners or club teams are eligible. Only schools that are members of their respected NFHS state associations are eligible to participate and a school faculty AND certified coach must register and travel with the athlete(s) to the meet and be in attendance throughout the competition.
SATURDAY, OCTOBER 15- SCHEDULE OF EVENTS
7:00 AM Course opens
8:00 AM Junior High Girls 2 Mile Race Begins (only for grades 7-9)
8:30 AM Junior High Boys 2 Mile Race Begins (only for grades 7-9)
9:00 AM Large School Varsity Girls 5k Begins (school size of 569 or more)
9:30 AM Small School Varsity Girls 5k Begins (school size of 569 or less)
10:00 AM Large School Varsity Boys 5k Begins (school size of 569 or more)
10:30 AM Small School Varsity Boys 5k Begins (school size of 569 or less)
11:00 AM Awards Ceremony for ALL Divisions Begins
AWARDS
INDIVIDUALS: Top 30 individuals will receive a commemorative award in each division
TEAMS: Top 2 teams in each division will receive trophy
sportYou App: This year we are using sportsYou app for any
quick communication on the day of the meet, if needed.Please see email from James Terwilliger for the instructions on
how to sign up.
THANK YOU TO OUR SPONSORS!
-Huntsville Sports Commision
-Fleet Feet Sports
COURSE MAPS
TIMING & SCORING: Xpress Timing - XPRESS TIMING LIVE RESULTS
PARKING: Huntsville Parking Services will be charging $5.00 per spectator vehicle for parking. Please tell your spectators to try and bring correct change to help aleviate traffic jams. Early arrival is suggested as spillover lots will be a bit further of a walk. There will be plenty of handicap parking near the course. Buses can drop off in the circular turnaround near the sand volleyball complex. Bus parking will be on the west side of the start line area near the tennis complex.
WEATHER: We will be monitoring the weather up to the day of the event and during the event. If adjustments must be made, it will be on a day-by day basis and will inform you by email. If we need to delay during the meet due to dangerous weather, you and your teams will be instructed to move to cars and buses to wait for a later start.
Concessions & Vendors: Please inform your teams!
- Multiple food trucks will be on site. Happi Pappi Beignets, Kona Ice, among others!
- Fleet Feet Sports will be onsite with merchandise
- Eagle Sportz will be on site creating custom meet t-shirts
Coaches Hospitality / Team Check In
Coaches hospitality will be available at the WHITE TENT closest to the stage.
Safety/Health Protocol
We will have both HEMSI and Randolph athletic trainers on site
We will have a very large finish chute, & do a bottle of water per finisher in lieu of
shared water coolers and cups
Team Tent Placement:
* We will have two primary areas for team tents.
A- east of the meet hub pavilion area (tin storage shed) in the open grass area - we will have
painted square "lanes" in this area. Please do not place tents outside of these
lanes - we are trying to create clear walking space by doing this
B - Beside the easternmost sand volleyball court - large grass area - this area will not be
lined off and is first come, first serve. Please do not place tents anywhere else / do not place them west of the meet hub or the sand volleyball complex (West would be the Tennis Center side of the park).
Starting Line / Finish Chute areas:
-Please inform your spectators that no parents are allowed inside the starting box area, or
the finish chute are for coaches and athletes only
-The starting area is huge, and we are going to do our best to rope this off - it will help
if you stress this to them
- One of the major logistics issues with the course is starts of races while spectators are
in the finish chute area - please help us by informing your runners / spectators
that when they finish, they need to make their way quickly back to team areas
or be sure to be inside the lane that runs between the start and finish line area.
-Coaches must turn in electronic chips to coaches tent BEFORE you leave John Hunt Park!
Bathroom Facilities:
-We will have plenty of portable toilets throughout John Hunt Park, as well as several near
the start line in the upper parking lot closest to the start. * The city keeps
a mobile bathroom unit on site at the park as well
Trash / Personal Items:
* Please help clear any trash/personal items left at the start/finish areas as well as in and
around your team tents. Help keep our great park clean so the city continues
allowing us to use it for this event & others.
- We will have a lost and found at the Coaches Hospitality and Team Check In pavilion.
Photographers:
There will be a plethora of photographers on site including We Run Huntsville,
and others. You will be able to find them on the meet page soon after the event. Any others I will send in a
debriefing email.
Park Rules:
* No pets or bicycles are allowed in the park at any time. Please inform your programs.